Information We Collect
We collect information that you choose to provide when you contact us, request a tour, apply for a
position, or begin registration. This may include your name, email address, phone number, message details,
child name, child birth date or age group, desired start date, schedule preferences, tour request details,
care notes you choose to share, and resume or employment information.
The website may also collect basic technical information through hosting logs, such as IP address, browser
type, pages visited, time of visit, and security or error information. We use this information to keep the
website secure and working properly.
How We Use Information
Village Scholars Preschool uses website information to:
- Respond to questions from families, guardians, staff applicants, and community members.
- Schedule and confirm tour requests.
- Support registration, enrolment, and waitlist follow-up.
- Match e-transfer payment notes with registration or approved childcare payments.
- Review employment inquiries and resumes.
- Maintain website security, reliability, and fraud or spam prevention.
- Meet administrative, licensing, legal, or safety obligations where required.
Child and Family Information
Child and family information is treated carefully and used only for the purpose for which it was provided,
unless another use is permitted or required by law. Please only submit information that is needed for your
inquiry, tour request, registration, or care discussion.
Public website photos and gallery images are selected with child privacy in mind. When children appear in
website photos, Village Scholars Preschool uses consent-based practices and takes steps such as face blurring where
appropriate to reduce identifiability.
E-Transfer and Payment Information
Village Scholars Preschool does not collect banking credentials or credit card details through this website.
E-transfers are sent through your own financial institution. Payment instructions on this website provide
the e-transfer address and related registration fee details. We may use payment notes, sender names, and
related correspondence to match payments with registration or approved childcare accounts.
Third-Party Services and Links
This website links to services operated by other organizations, including Kinder Logic registration,
Google Maps, Facebook, Instagram, TikTok, email providers, and financial institutions used for e-transfer.
Those services have their own privacy practices. Please review their privacy policies before submitting
information through an external website or app.
How We Share Information
We do not sell or rent personal information. Information may be shared with Village Scholars Preschool team members
who need it to respond, administer registration, provide childcare, review applications, or support safe
operations. Information may also be shared with trusted service providers who help operate the website,
email, forms, security, or registration processes, and with authorities or regulators where required by
law, licensing, safety, or emergency obligations.
Storage, Safeguards, and Retention
Village Scholars Preschool uses reasonable safeguards to protect personal information against unauthorized access,
loss, misuse, or disclosure. Access is limited to people who need the information for the purposes
described in this policy.
Website forms and email are helpful communication tools, but no online transmission is perfectly secure.
Please avoid sending highly sensitive information through a website form unless it is necessary. We keep
information only as long as reasonably needed for the purpose it was collected, for care administration,
employment review, legal requirements, licensing obligations, dispute resolution, or business records.
Your Choices and Requests
You may contact Village Scholars Preschool to ask questions about this policy, request access to your personal
information, ask for a correction, or withdraw consent where possible. Some information may need to be kept
where required for legal, licensing, safety, payment, or administrative reasons.
Contact
Privacy questions can be directed to Village Scholars Preschool at
info@villagescholarspreschool.ca
or by calling 403-333-9505.
Village Scholars Preschool
780 5 St SE, Calgary, AB T2G 2H4